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Senior Payroll Administrator Job

DATE: Jul 31, 2019

CITY: Columbus, OH, US, 43219

Company: DSW

Req #: 87157 
Location Name: Home Office, Columbus 
Department: Human Resources 


At DSW, we believe in the power of shoes. We understand shoes bring out something great from within, and since 1991 we've been helping everyone feel the rush of finding that perfect pair. So when you work for DSW, you become a part of all that. A family whose core values are comprised of passion, accountability, collaboration, and humility. You become one of us, You become a Shoe Lover!


General Summary: The Sr. Payroll Administrator is responsible for organizing and performing the activities of the Payroll Department; overseeing and auditing the preparation, processing and maintenance of regular, special and supplemental payrolls to assure associates are paid in an accurate and timely manner.  This job requires specialized subject matter expertise in the area of payroll functions and knowledge of general principles of accounting.   This position will be required to act as a lead resource person. 

Reports to: Payroll Manager


Essential Duties and Responsibilities:


  • Assist the Payroll Manager in the weekly/bi-weekly payroll processing for 300+ stores in a multi-state environment, including Puerto Rico
  • Receive and respond to pay related inquiries using discretion & effective oral and written communication with associates and outside agencies
  • Perform final review of payroll data related to one-time payments, retros, salary, etc. and coordinate with HR and stores on various corrections and changes for final calculation of payroll
  • Identify and assist in implementation of appropriate business process efficiencies in relation to payroll processing
  • Verify changes and corrections to associate tax withholdings and bank options, and work with associates when direct deposit is returned, account is codes or account information is incorrect
  • Perform routine and highly complex accounting support work in payroll, e.g., posting/data entry, calculating data, verifying accuracy, audits and/or reviews source documents
  • Perform verification and reconciliation tasks according to department checks and balances; investigates audit discrepancies
  • Compile, review, reconcile and document transactions for payroll adjustments, garnishments, deductions, reimbursements, tax records, and other applicable transactions
  • Perform other job-related duties as assigned, including but not limited to, providing leadership for the Payroll Department, cross training of payroll staff, and providing support to the Payroll Manager in the processing of payroll
  • Act as a liaison between Designer Brands and outside agencies affecting payroll, such as third party vendors, internal business partners, law offices, etc.
  • Act as a resource person to provide information to associates regarding payroll practices and procedures, including participating in new hire orientation, in-service programs, individual counseling, etc.


Required Skills and Competencies:


  • Ability to research and interpret laws & regulations related to payroll
  • Responsible for identifying process improvement area and working with Payroll Manager to implement change
  • Participate in appropriate in-service and workshop programs and attend any required meetings.
  • Critical thinking and problem solving skills
  • Basic accounting and math skills
  • Ability to maintain confidentiality in all aspects of the job
  • Knowledge of applicable Federal and state statutes and regulations relating to payroll
  • Knowledge of current payroll methodologies and processes, preferably in the area of multi-state payroll processing; tax withholding; voluntary deductions; garnishments and insurances


Minimum Qualifications


  • Minimum 5 years’ experience in multi-state payroll processing



  • High School diploma or equivalent, Bachelor’s degree, CPP preferred

DSW believes that all persons are entitled to equal employment opportunities. We do not discriminate against any protected class including race, color, religion, religious creed, gender, sex, national origin, age, physical disability, mental disability, medical condition (defined as genetic information or impairments related to cancer), ancestry, marital status, family care leave, military and veteran status, citizenship status, sexual orientation, gender identity, gender expression, genetic information, or based on any protected category under federal, state, or local laws. DSW also makes reasonable accommodations for qualified applicants and associates with disabilities unless doing so creates an undue hardship, in accordance with all legal requirements. Any applicant requiring a reasonable accommodation during the application process or applicant who requires an accommodation to perform the essential functions of the job should request for accommodations by asking to speak with a Store Manager, District Manager, and Regional Manager, or by contacting Human Resources at DSW will work with the individual to attempt to identify a reasonable accommodation that will not impose an undue hardship on DSW.


Nearest Major Market: Columbus

Job Segment: Payroll, Bank, Banking, Business Process, Data Entry, Finance, Management, Administrative