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Executive Assistant, Transformation & Technology Job

DATE: Jun 13, 2017

CITY: Columbus, OH, US, 43219

Company: DSW

Req #: 72566 
Location Name: Home Office, Columbus 
Department: Information Technology 

 

At DSW, we believe in the power of shoes. We understand shoes bring out something great from within, and since 1991 we've been helping everyone feel the rush of finding that perfect pair. So when you work for DSW, you become a part of all that. A family whose core values are comprised of passion, accountability, collaboration, and humility. You become one of us, You become a Shoe Lover!

 

The Executive Assistant, Transformation & Technology is responsible for supporting the Senior Vice President/Chief Information Officer, Vice Presidents (Application Development & International), and Transformation team. This position reports to the SVP CIO. Must demonstrate high-energy, and ability to adapt to an every changing environment, while maintaining high level of professionalism and confidentiality.

 

 Scheduling

  • Maintain annual, quarterly, monthly, daily and weekly executive schedule through weekly one-on-one sessions with executive within a dynamic, ever changing environment
  • Setup and maintain meetings for Technology Committee and Technology Governance meetings, vendor partner meetings, and monthly re-curring standard meetings
  • Ensure that executive meets appointment and/or scheduled meetings 
  • Coordinate and communicate changes in the schedule with all affected parties
  • Coordinate all messaging and requests for executive time 
  • Set up executive appointment calendar
  • Screen and direct incoming calls, correspondence and visitors
  • Answer questions and furnish information to keep executive’s time free of minor work detail
  • Set up and coordinate all travel arrangements for executive

 Reports/Correspondence

  • Generate and/or distribute various department reports assuring accuracy and content
  • Compose and edit correspondence on behalf of executive
  • Seek executive’s advice and counsel on matters that require a direct response and maintain the strictest of confidentiality
  • Route and answer routine correspondence not requiring executive’s attention to ensure timely and accurate response
  • Generate,create prepare presentations/reports using Business Objects/BI reporting tools, Chrome River (T&E), MS Powerpoint, MS Excel as needed
  • Information and communication coordinator for area
  • Mailroom functions: Shipping/Delivery/Tracking of correspondence and packages
  • Maintain an effective filing system that is easily maintained and accessible by executive
  • Ensure that appropriate documents are filed in a timely manner and in accordance with Company policies and procedures and ensure that sensitive documents are secured
  • Generate, create and prepare agendas, and notes from key meetings, as needed and requested.

 Budget Control

  • Maintain records on budget and advises executive of status
  • Process executive expenses according to established corporate processing guidelines
  • Ensure that legitimate expenses are paid in a timely fashion and research and resolve discrepancies
  • Detail & Reconcile Amex Expense Reports and Cash Expense Reimbursement Reports for Executives
  • Manage travel planning and maintain current spreadsheets of past and future travel and expenses

 Communication

  • Collaborates cross-functionally with other Executive Assistants
  • Supports other area Executives as needed
  • Plan, prepare, schedule, setup and coordinate activities for off-site strategic planning meetings and All Hands annual event
  • Coordinate execution of communications for the executive within and functional areas

 

Qualifications:

  • 5-7 years’ experience at an Administrative Assistant level
  • High level of office software skills to include MicrosoftÓ Office Suite
  • High level of both verbal and written communication skills
  • High degree of confidentiality and organization skills
  • CAP certification a plus (Certified Administrative Professional).
  • Demonstrated work experience to project a professional image
  • Bachelor’s degree, preferred

 


 


Nearest Major Market: Columbus

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