Administrative Assistant-KEDS

Administrative Assistant-KEDS

General Summary:

The Office Coordinator provides general office support, handling of shipping and receiving, and general office coordination with the facilities team. This position is based in Burlington, MA office.

Reports to:  VP of Keds, with a dotted line to facilities mgmt..

Essential Duties and Responsibilities:
•    Assist the team with shipping and receiving of packages to and from the office
•    Maintain a clean and organized office environment. 
•    Ensure entry/exit areas are clear and following safety standards
•    Work with Building Management to maintain employee and vendor access, enforce building safety regulations. Coordinate with facilities management for any issues that need addressing.
•    Monitor office supply inventory and place orders when needed.
•    Coordinate the scheduling process for conference room and meeting space, arranging any necessary equipment needed. 
•    Assist with any showroom meetings/events and markets, arranging facilities services, catering, vendor, associate/guest access, clean-up of all spaces.
•    Maintain office equipment and supplies for all buildings (ensure copiers are operational and fully stocked with toner and paper and call maintenance when needed.
•    Refresh the showroom seasonally
•    Administrative support for the brand.

Required Skills and Competencies:

Required Skills:

•    Highly organized with ability to multi-task 
•    Ability to interact with all levels of management in a fast paced environment, while remaining flexible, proactive, and efficient.
•    Professionalism and confidentiality are a must
•    Intermediate knowledge of computers (MS Word, Excel, Internet, etc.)
•    Excellent written and verbal communication skills
•    Must be in the office daily
•    Be able to lift 35 lbs to assist with boxes 

Competencies
SETTING GOALS – Creates and follow effective plans. Anticipates risks, creates contingency plans. Aligns plans with goals. Allocates adequate resources. Accepts and supports change. Willing to take risks and suggests new ideas, approaches. Takes initiative. Seeks out learning activities. 

WORKING WITH OTHERS – Clearly articulates own, other’s goals. Promotes a team atmosphere by demonstrating humility and respect. Builds effective relationships, relates well to others. Delivers and responds to feedback in a constructive manner. Considers multiple perspectives. Handles conflict, pressure, uncertainty and adapts independently. Meets commitments. Dedicated to working with business partners on their expectations.

GETTING RESULTS – Personally accountable for work performance targets and achieving results. Prioritizes well. Anticipates and handles obstacles effectively. Makes good, timely decisions. Can simply and process complex problems. Understands underlying issues and addresses root causes. Meets deadlines, works until finished.

Qualifications

Experience:
•    1-3 years of office administration 

Preferred Qualifications:
•    Proven team player

Education:
•    Associates Degree, technical certificate in office administration or equivalent experience