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Purchase Order Management Specialist Job

DATE: Jul 12, 2017

CITY: Columbus, OH, US, 43219

Company: DSW

Req #: 72562 
Location Name: Home Office, Columbus 
Department: Supply Chain 


At DSW, we believe in the power of shoes. We understand shoes bring out something great from within, and since 1991 we've been helping everyone feel the rush of finding that perfect pair. So when you work for DSW, you become a part of all that. A family whose core values are comprised of passion, accountability, collaboration, and humility. You become one of us, You become a Shoe Lover!


Maintain data within Purchase Order (PO) System from initial PO entry through PO receipt within a pool concept environment.  Ensure accurate information is obtained from vendors for data integrity.  Assist buying and merchandising teams in all aspects of style (product) and purchase order processing and maintenance.  Understand, in detail, ‘best practices’ for assigned buying group and POM department.  This position includes, but is not limited to: style (product) entry, purchase order entry and maintenance, logic and problem solving for PO (style) issue resolution, ownership of paperwork flow and appropriate approvals, and some administrative support for weekly/monthly tasks and projects. Reports to Purchase Order Management Supervisor. No direct reports.  Must possess the ability to:


  • Purchase Order Management                                                                                                                    
    • Complete understanding of merchandising system (Jesta), purchase order systems(WPO) and vendor UPC catalogs (GXS/SPS)
    • Translate, manage, and validate data supplied from MAP/AP for entry in WPO/Jesta
    • Use logic and available systems to identify source and initiate resolution of data validation errors 
    • Function as the focal liaison for the POM process with internal and external contacts for Retail, Affiliated, and DotCom businesses
    • Validate the appropriate purchase order approvals are in place prior to finalization
    • Responsible for managing integrity of data related processes
    • Complete circuit between daily MAP output and associated PO creation from WPO
    • Data evaluation- Notify buying team of any style maintenance required (price change, characteristics, etc.) based on information currently in system / information provided from MAP/AP
    • Collaborate daily with Distribution and Fulfillment Center teams to resolve data validation errors and PO discrepancies that prevent receipt of merchandise
    • Relate potential chargebacks to Vendor Compliance team for any requirements not followed by external vendor
    • Manage communication flow, content and categories of multiple Outlook mailboxes (with emphasis on completing actionable items accurately and within the suggested time frame)
    • Collaborate with the Traffic department to expedite resolution of discrepancies on purchase orders that prevent PO routing
  • Ensure Sarbanes Oxley Compliance                                                                                                           
    • Adhere to daily purchase order approval and maintenance approval processes
    • Thorough email documentation of each PO version from entry to the completion of receipt
  • Vendor Management                                                                                                                                 
    • Understand each vendor’s (2000 plus active vendors) EDI requirements
    • Work with EDI Team, Information Technology, and vendors to ensure vendor compliance
    • Assist with New Vendor Process requirements                                       
  • WPO/Jesta                                                                                                                                                 
    • Communicate and suggest improvements to efficiencies for systems used in POM
    • Test enhancements to systems
  • Complete any additional projects/ tasks as requested by POM Supervisor, Manager Merchandise Operations, Merchandise Operations Team or Buying Team                                                                                                                                                                                                                     



  • One year experience in retail environment
  • Ability to work in a fast pace environment, understand sense of urgency to complete work in a timely, accurate, efficient manner
  • Bachelor's Degree

DSW believes that all persons are entitled to equal employment opportunities. We do not discriminate against any protected class including race, color, religion, religious creed, gender, sex, national origin, age, physical disability, mental disability, medical condition (defined as genetic information or impairments related to cancer), ancestry, marital status, family care leave, military and veteran status, citizenship status, sexual orientation, gender identity, gender expression, genetic information, or based on any protected category under federal, state, or local laws. DSW also makes reasonable accommodations for qualified applicants and associates with disabilities unless doing so creates an undue hardship, in accordance with all legal requirements. Any applicant or associate who requires an accommodation to perform the essential functions of the job should contact Human Resources request that accommodation. 


Nearest Major Market: Columbus

Job Segment: Manager, Purchasing, Merchandising, Administrative Assistant, Supply, Management, Finance, Retail, Administrative, Operations